Structured exchange of project documents
Client projects often start with documents: process descriptions, screenshots, forms, IT overviews, spreadsheets, PDF files, requirements or work results. When these documents are shared through email attachments, messengers or individual download links, things can quickly become difficult to manage.
KrambergAI provides a secure client data room based on Nextcloud for this purpose.
Access is available at:
https://nextcloud.krambergai.com/
Why a client data room is useful
A client data room helps collect project-related information in one defined place. It reduces search effort, avoids scattered attachments and makes it easier to work with requirements, concepts and documents.
This is especially useful in projects involving AI adoption, Company Brain, digital customer interfaces or GDPR-related documentation, where many different information elements are often needed.
Typical benefits:
- one central place for project documents
- fewer scattered email attachments
- clearer document structure
- structured file uploads
- better preparation for workshops and analysis
- clear separation between community exchange, consulting and project work
- better foundation for later AI-supported use
What is the KrambergAI client data room?
The KrambergAI client data room is a project-related area for exchanging files and information between the client and KrambergAI.
It can be used for:
- project documents
- process descriptions
- screenshots
- existing forms
- IT system overviews
- Excel files
- PDF documents
- meeting documents
- requirement documents
- templates
- approved sample data
- exports from existing systems
Only documents that are necessary and approved for the respective project should be shared.
Data protection-conscious document exchange
A secure document area supports a more controlled and data protection-conscious exchange of project documents. However, it does not replace an individual data protection assessment and is not a blanket guarantee for every possible use case.
The specific assessment depends, among other things, on:
- type of information shared
- roles and permissions
- retention periods
- deletion periods
- access rights
- organizational requirements
- contractual agreements
- internal data protection requirements of the client
Please do not share passwords, private login credentials, API keys or particularly sensitive information without prior agreement.
Nextcloud as the technical basis
The KrambergAI client data room is based on Nextcloud.
Nextcloud is a platform for file storage, synchronization, collaboration and document exchange.
Nextcloud website:
https://nextcloud.com/
Depending on the project, project folders, upload areas, download areas and file sharing can be used. The specific structure depends on the project and the agreed protection requirements.
Mobile use via app
The KrambergAI client data room can also be used on mobile devices. Official Nextcloud apps are available for iOS and Android.
After installation, the KrambergAI client data room can be connected using this server address: https://nextcloud.krambergai.com/
Mobile access is useful when project documents, photos, screenshots or files need to be provided directly from a smartphone or tablet. This can be helpful during on-site appointments, process reviews, technical coordination or workshop preparation.
The same principle applies on mobile: only upload documents that are required and approved for the respective project. Personal or particularly sensitive data should only be shared after prior agreement.
Suitable project types
The KrambergAI client data room is particularly useful for projects where multiple documents, requirements or work results need to be exchanged.
Examples:
- AI adoption for small and medium-sized businesses
- Company Brain development
- process analysis
- digital customer interfaces
- structuring knowledge assets
- GDPR-related documentation preparation
- technical concept projects
- workshop preparation
- project handovers
Especially for clients with limited IT experience, a clear document area is often easier to understand than a complex project management system.
What should not be uploaded
A secure client data room should not be filled without consideration.
The following should not be shared, or only after explicit agreement:
- passwords
- API keys
- private login credentials
- particularly sensitive personal data
- health data
- complete customer databases
- employee data not approved for sharing
- internal security details
- confidential information without project relevance
- data for which there is no authorization to share
When in doubt, it should be clarified before upload whether a document is necessary for the project.
Provide project documents in a structured way
If you are already a KrambergAI client or need to provide documents as part of a project, you can use the secure client data room.
FAQ
What is the KrambergAI client data room?
The KrambergAI client data room is a secure Nextcloud area for the structured exchange of project documents, requirements and work results between clients and KrambergAI.
Where can I access the client data room?
The KrambergAI client data room is available at https://nextcloud.krambergai.com/.
Is the client data room the same as a client portal?
No. The client data room is mainly used for exchanging files and project documents. A client portal may additionally include workflows, status overviews, tasks, role models and integrations.
Is the data room automatically GDPR-compliant?
No. The data room supports data protection-conscious exchange. The specific GDPR assessment depends on the type of data, permissions, retention periods, deletion periods, contracts and organizational requirements.
Why not simply use email attachments?
Email is practical for individual messages, but it quickly becomes difficult to manage when many documents are involved. A central data room reduces scattered attachments and supports more structured collaboration.
May I upload personal data?
Only after prior agreement and only if it is necessary and permitted for the project. Particularly sensitive data should not be shared without clear protective measures.
What technical platform is used?
The KrambergAI client data room is based on Nextcloud. Nextcloud is a platform for file storage, synchronization, collaboration and document exchange.
Can the client data room be used on mobile devices?
Yes. The KrambergAI client data room can be used through the official Nextcloud apps for iOS and Android. Use https://nextcloud.krambergai.com/ as the server address.
Which projects use the data room?
It is suitable for AI adoption, Company Brain, process analysis, digital customer interfaces, documentation projects, workshop preparation and technical concept projects.
